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Is Your HR Department Drowning in To-Do Lists?
by: BAASS Editor | October 06, 2015

When was the last time you looked at your human resources (HR) department to evaluate processes? Are all aspects of your organization functioning at optimum capacity, or are you barely getting the most important tasks accomplished? While it may not seem to be as important as finance or sales, the HR department plays a significant role in your business. Ineffective processes within the HR department can impact other areas of the organization, hindering your business productivity and efficiency.

If your HR department is struggling to get things done, it is time to take an honest look at your processes and the technology you are using. Most organizations invest very little into HR, assuming that it is a department that can manage itself. In reality, the HR department needs as much automation and technology as any other department. Could your sales department survive on spreadsheets, Outlook calendars and Word documents? If not, why do you think your HR department can?

Take a look at the situations below and see if you can identify with any of the following:

  • You are spending too much time on daily tasks and are unable to devote any time or resources toward future and/or strategic planning
  • You are running out of room to store important paperwork and documents
  • You keep track of training, benefits, workplace accidents, and disciplinary warnings using a variety of software applications
  • Sharing information with key decision-makers is difficult as you have to track down the data and create the necessary reports
  • Communication between departments is hindered (if not nonexistent)

Human Resource Information Systems are Key to Checking Off Important Tasks

If you identified with any of the above situations, it is time to reevaluate your HR processes and technology. Human resource information systems (HRIS) can help your company streamline daily HR tasks so your HR managers can focus on more important projects, such as hiring new employees and providing the training your business needs. Here are some of the benefits gained from adopting an HRIS system:

  • Increased Productivity – The most obvious benefit that HRIS can provide is increased productivity within the HR department. At the most basic level, time is saved when processes such as payroll and benefits are automated.
  • Employee Satisfaction – Bringing in software that can handle mundane, time-consuming tasks, such as benefits administration can boost morale in the HR department. HRIS that can automate benefits administration, allowing your HR staff to focus on other issues such as hiring and training.
  • Improved Efficiency – Mistakes happen, it is inevitable. When mistakes happen within the HR department it can result in both financial and legal complications. Implementing a human resource information system can automate common processes such as payroll, resulting in reduced errors and lowering the risk for the entire organization. 
  • Compliance – In addition to mitigating human error, HRIS can keep you compliant with federal and state mandated laws.
  • Making Strategic Decisions –Human resource information systems usually include metrics tools. These tools will allow you to get a broad look at your business and see the big picture when it comes to turnover rate and the costs involved with hiring and onboarding new employees.  This will result in the ability to make well informed, strategic business decisions.

A human resources department that can function effectively on its own is important to a company’s future and growth. In order to sustain growth capabilities, you must have the right technology to eliminate time-consuming tasks so you can focus on the most important details. At BAASS, we understand the importance of your HR department and the need for capable technology to support its functions.

Discover how HRIS can help you check those to-do items off your checklist faster by joining us at BAASS Connect 2015 or by downloading our whitepaper, “Doing More for Less with HR Technology Tools". This whitepaper is packed full of information about how human resource information systems are designed to optimize HR processes and support the entire business.


About the Author

Anna McNally, Partner, BAASS Atlantic Office


Anna is a certified Sage 300 ERP consultant with fifteen years’ industry experience.  She has implemented over 100 ERP systems. Prior to consulting and project management, Anna held accounting positions across a variety of industries and brings this experience to her understanding of customer requirements.  Anna is certified in Sage 300 ERP and Sage HRMS and an expert in Long-Term Care Home customizations.

 

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